A dedicated board portal serves as a central platform to update and remind members of documents, agendas and other documents. It streamlines the entire process and ensures that governance standards are adhered to. The best solutions are designed with an emphasis on user experience and support users of all levels of technological comfort. Additionally, they protect against cyberattacks on nonprofits by providing granular permission management and strong security measures such as encryption and secure application hosting.
When boards rely on traditional email or free file-sharing services it can be difficult to keep up with changes to documents. With dedicated software for boards, users can access the latest version of documents on any device at any moment – and even set a constantly updated link to share with the stakeholders. This allows everyone to stay up-to-date and helps staff save time in preparing for meetings.
Beyond the storage and distribution of documents for meetings, board materials and other documents, a reliable solution makes it easy for directors to collaborate on documents online or offline with real-time tools like laser pointer tools, and private annotations. Boards can also cast votes, examine action items and oversee decisions on a centralized dashboard.
The final option offers a top-quality unified videoconferencing platform that integrates with the board portal and lets users work together in real time without switching between different applications. It should also provide an extensive range of top-quality support to help users make the most of the application and avoid costly mistakes. It should also offer an array of data storage locations to ensure compliance with local laws and also the capability to quickly and easily export data in formats that can be used by auditors.
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