It’s crucial that board members are able to participate in the vote on important issues, regardless of their physical location. That’s why online voting is becoming more popular amongst boards. To be successful, you need the proper procedures and guidelines for electronic meetings.
The traditional method of voting is holding hands, or saying “yes” or “no” in person at a conference either via videoconference or telephone. Many companies view also use board management software, which allows simple electronic voting, with high security. However, electronic voting can be vulnerable and it can be difficult to ensure that your board members respond to your vote request in time.
To make it possible for your board members to take part in your voting remotely they must be able do it at a time that does not conflict with their other obligations and commitments. It is also possible for your board members to use their personal devices for voting provided you have the appropriate technology in place.
Use a board portal with encryption to secure sensitive data. You should also choose the platform that allows users to restrict who can view their votes and who can see the votes of other members. This reduces the possibility of malicious or ill-intentional behavior by individuals outside your company.