Board Management Tools are digital tools developed to help directors and their administrative assistants oversee board-related tasks such organizing meetings, scheduling, distributing documents and taking minutes. They also have features to protect data with built-in advanced cyber security. By digitising documents and meeting information, these systems facilitate effective hybrid and virtual meetings while reducing the cost of printing or shipping meeting materials.
When choosing a tool it is important to look for a user experience that is easy to understand and use. It should be easy to navigate and has a tidy design. It should also provide outstanding security, training and support. It should be ideally able to allow your team to trial the software and familiarize themselves with the interface prior to investing in an annual licence.
A tool may have an archive of boards that members can access to search for all the relevant information about the specific meeting. This lets them prepare for the next session and save time on administration by not having to hunt through physical folders or shared drives to find the latest versions of notes and documents.
Certain tools also have an option for workflows that are flexible that can be customized according to the needs of every company. The system is able to monitor key performance indicators and send alerts when milestones have been achieved. This is especially beneficial for companies who want to track manufacturing improvements such as speeding up process cycle times and improving quality, or reducing downtime.